FREE TEMPLATE

RFP Vendor Scorecard Template

Evaluate and compare multiple vendors with weighted criteria, structured scoring categories, and built-in decision documentation. Free Excel download.

Excel format (.xlsx) · Instant download · No signup

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What's in the Vendor Scorecard

A complete evaluation framework for comparing vendor proposals objectively and documenting your selection.

Multi-Vendor Comparison

Evaluate up to 8 vendors side-by-side in a single view. Scores auto-rank vendors from highest to lowest.

Weighted Evaluation Criteria

Assign weights so strategic factors (e.g., technical fit, security) carry more influence than minor ones.

Structured Scoring Categories

Pre-built categories: functional requirements, pricing, support, implementation, compliance, and references.

Decision Rationale Section

Capture the reasoning behind your selection. Provides an audit trail for compliance and stakeholder review.

Individual Evaluator Sheets

Separate tabs for each evaluator, plus a summary tab that averages scores across the panel.

Pass/Fail Gate Criteria

Mark mandatory requirements as pass/fail. Vendors who fail gates are automatically excluded from scoring.

Default Evaluation Criteria

The template ships with these industry-standard categories and weights. Customize them for your specific RFP.

CategoryDefault WeightWhat It Measures

Functional Requirements30%Does the solution meet your technical needs?

Pricing & Total Cost25%License, implementation, and ongoing costs

Implementation & Onboarding15%Timeline, effort, and support provided

Vendor Stability & References15%Company health, case studies, references

Support & SLA10%Response times, escalation paths, uptime guarantees

Security & Compliance5%Certifications, data handling, privacy compliance

RFP Vendor Scorecard.xlsx

Excel format · No signup

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How to Run a Vendor Evaluation

A structured four-step process for objective vendor selection with full documentation.

Download & Customize

Download the Excel file and adjust the evaluation criteria and weights to match your procurement category.

Set Pass/Fail Gates

Mark any must-have requirements as pass/fail criteria before scoring begins.

Distribute to Evaluators

Share the evaluator tabs with each stakeholder. Everyone scores independently to reduce groupthink.

Review Summary & Decide

The summary tab aggregates scores and ranks vendors. Document your rationale and get sign-off.

Pro Tips for Vendor Evaluation

Finalize criteria weights with your steering committee before sharing the scorecard with evaluators.
Blind evaluators to vendor names where possible—score the proposal content, not the brand.
Use the pass/fail gate for compliance requirements like ISO certifications or data residency rules.
Archive completed scorecards with the RFP documents for a clean audit trail.

Automate Your Entire Vendor Evaluation

Nvelop collects vendor responses, auto-scores against your criteria, and generates ranked shortlists in minutes—without spreadsheets or manual data entry.

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